Workspaces

Always looking for ideas for my blog, I could not resist when Chris Broussard asked me to write something on ACL workspaces. Simply put, an ACL workspace is used define either physical fields or expressions.  However, instead of defining these fields in the table layout, the definitions are stored in a separate project item (i.e. a workspace).  The main advantage is that the workspace can be shared by multiple data…

May 25, 2017
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Statistics

Sometimes even the simplest analytics are extremely useful.  They often tell you what is happening in the detailed transactions without you having to make assumptions about the data.  STATISTICS is one of those commands: with a couple clicks of the mouse you can get: Min and Max Highest and Lowest ‘X’ values Number of Positive, Negative and Zero valued transactions Average Median, Mode and Q25 and Q75 But like any…

April 6, 2017
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CLASSIFY with Statistics Option

I have been using ACL software for more than 25 years – back before the Windows version even existed.  It wasn’t the first audit software that I had used, and I was pretty sure it wouldn’t be the last audit software I would use.  Previously I had used AutoAudit, Audit Analyzer, Decision Analyzer, IDEA, ReportWriter, Easytrieve and various spreadsheet packages (Mulitplan, Visicalc, and Lotus1-2-3).  I told myself that I would…

March 20, 2017
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Extract Records Matching Criteria in another File

A common problem that presents itself when doing analysis is the need to extract detail records that match a list of values (criteria) in another file. This can range from simple to more complicated, primarily depending on the nature of the match.  The following describes three approaches, based on the objective of the analysis. Simple question: A simple question of this type is where we have a file with detailed…

March 6, 2017
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The Data Analytics Conundrum

Studies after study have shown that data analytics is more effective and efficient at detecting risk, and identifying control weaknesses, non-compliance, and inefficient business processes.  Chief Audit Executives (CAEs) have repeated stated that data analysis expertise is a much needed skill in internal audit, and IIA surveys of software over the past 10-15 years have rated data extraction, data analysis and analytical software as critical tools for effective audit organizations.  …

February 27, 2017
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Year 31 – Incomplete Property Tax Data

Even though I am retired, I am still getting to do interesting analysis – perhaps even more so because I get to pick and chose want I want to do.  In this case, I was asked to assist with an audit being performed by a municipal audit function.  A large city had an internal audit group that was interested in auditing revenue – primarily from property taxes.  One of the…

February 13, 2017
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Adding Value to Compliance Audits – part2

The following posts is part 2 of “Adding Value to Compliance Audits” Given a good understanding of the current level and sources of risk, the next step is to look at the requirement for, and the adequacy and effectiveness of, the control to mitigate the risk.  This requires an understanding of the cause and source of the risk and the operation of the control.  Is the control still required?  Does…

February 7, 2017
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Missing items

I have been away on vacation and now I have exams to mark and Christmas preparations to finish.  So, I must confess that these examples are fillers as I have been too busy to write much else these days.  However, I do still feel that they have value. Sometimes fraud is detected through the identification of missing items or transactions; in other cases unexpected transaction are found, highlighting the fraud. …

December 21, 2016
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Year 29 – 2016 – Fraud

 Hidden Costs The true cost of fraud is more than the total of the financial losses.  Stockholder confidence, employee morale and other intangible factors must be added to the monetary losses.  Most managers agree with this assessment; however management often encourages fraud by placing unrealistic goals on employees, or by disregarding the rules themselves.  Auditors must be aware of the pressures placed upon employees that may lead them to commit…

November 28, 2016
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Year 27 – 2014 – Car Maintenance – Part 1

The company I worked had a fleet of cars that we maintained, and when beyond a certain age, were sold.  The analysis below describes an audit that looked at the controls around both of these processes. The new manager of the company garage had only been in charge for a year and was already well respected and well liked.  He and his assistant provided quick and efficient maintenance service for…

November 7, 2016
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